867-04 Create Purchasing Procedure

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,. \v , ORDINANCE NO.: 867-04 ' 11110111111111111111111111 11111111111111111111111111111111I 2004047778 AN ORDINANCE BY THE CITY OF ZEPHYRHILLS, FLORIDA CREATING A PURCHASING ORDINANCE; PROVIDING FOR A SHORT TITLE, PURPOSE, AND DEFINITIONS; SETTING FORTH RESPONSIBILITY FOR CITY PURCHASING; PROVIDING FOR REQUISITIONS AND ESTIMATES, FORMAL CONTRACT PROCEDURES, REJECTION OF BIDS, AND NEGOTIATION; PROVIDING FOR WAIVERS OF IRREGULARITIES, AWARDS OF CONTRACT INVOLVING STANDARDIZED AND GOVERNMENTAL CONTRACTS, BONDS, UNAUTHORIZED PURCHASES, AND OPEN- MARKET PROCEDURES; PROVIDING FOR EMERGENCY PROCEDURES, ALTERNATE PROCEDURES FOR PUBLIC WORKS, SOLID WASTE AND UTILITIES, INSPECTION, SURPLUS STOCK; PROVIDING FOR DESIGN-BUILD CONTRACTS; PROVIDING FOR BID PROTESTS; PROVIDING FOR PENALTIES, REPEALER, SEVERABILITY,AND AN EFFECTIVE DATE. Rcpt: 765549 Rec: 46.50 DS: 0.00 IT: 0.00 03/17/04 Dpty Clerk WHEREAS, on October 22, 2001, the City Council approved Resolution No. 503-01 revising its Fiscal Management Policy and Procedures Manual pertaining to purchasing procedures; and WHEREAS, on July 12, 1999, the City Council approved Ordinance.No. 719 establishing procedures for the retention of consultants by the City; and • WHEREAS, in view of the rapidly increasing demand for public construction projects in the City, methods for economizing time and costs in the construction of such projects need to be developed; and WHEREAS, upon due consideration, the City Council has found it to be in the best interest of the citizens of Zephyrhills to revise and formally codify its purchasing procedures. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of-Zephyrhills, Florida, as follows: JED PITTMAN PASO COUNTY CLERK 03/17/04 06:11 m 1 of 10 SECTION 1. SHORT TITLE OR BK 5770: PG 378 The provisions of this Ordinance shall be known as the "Purchasing Ordinance of the City of Zephyrhills,Florida." ',: SECTION 2. PURPOSE The purpose of this Ordinance is to prescribe the manner in which the City of Zephyrhills shall control the purchase of materials, supplies, equipment, and certain contractual services of-. the City, to provide for the fair and equitable treatment of all persons involved in public purchasing by the City, to maximize the purchasing value of public funds in such procurement, to provide safeguards for maintaining a purchasing system of quality and integrity, and to maintain a high ethical standard for all officers and employees of the City in connection therewith. SECTION 3. DEFINITIONS-,',,• Record and Return to: City Clerk's Office 5335 8th Street Zephyrhills, FL 33542