14-15558 - Laserfiche WebLink

Browse Search

_ __ _ _ ___ _ , . � "'� � �� Oz� � � , C�� /� Jac uelirs Bo es (.��'��- , From: Bill Bur ess I , J ,, `, ,`� �/ �� Sent: Tuesday, November 20, 2012 9:43 AM �L/�/�/�� r � C�' "} L��1 To: Bobbie Swetland; Jacqueline Boges ) ,R � � Subject: FW: Enterprise fund building permits C.�� , From: Stacie Poppell Sent:Tuesday, November 20, 2012 9:36 AM To: Bill Burgess; David Henderson; Michael Handrahan; Rick oore Cc: ]im Drumm Subject: Enterprise fund building permits Recently we have ceased waiving building permit fees for City enterprise funds(Utility Dept,Airport Dept,Sanitation Dept). Now,we need a procedure to ensure collection of these fees is not accidentally overlooked. It makes no sense to go to the time and expense in staff time of entering a P0, ap�roving a PO,triggering check issuance, cutting a check, bringing a check to the building dept, issuing a receipt,depositing a check, and reconciling a check.Therefore,the payment method for intra-City building permits will be journal entry.This is not unlike how we handle the City's Utility bill. Utility Billing provides me the monthly costs and I enter ihose via journal entry. Enterprise Fund Depts—department heads should have me enter the journal entry prior to requesting issuance of a building permit.A journal entry is simple for me to enter-e�en easier than a budget amendment. Once the amount of the building permit is known, come to me and have me enter the journal entry. I will print you a copy and you can take it to the Building Dept and offer it as your proof of payment. Do not ask the Building Dept to issue a permit without already having the journal entry entered. Building Dept- Do not issue a building permit to an Enterprise Fund department head unless they provide a copy of the journal entry.That is your proof of payment in case the audi�ors select building permits as their audit focus one year— and they could! I appreciate everyone's cooperation as we become accustomed to this new procedure. Stacie � M Stacie Poppell, CPA Finance Director City of Zephyrhills � 5335 Eighth Street Zephyrhills, FL 33542-4312 (813) 780-0000 Phone (813) 780-0005 Fax i Please Note: Florida has a very broad public reco�d��s law. Written communication to or from city of�cials regardimg city business is publfc record and open to ianspection including names, addresses, and erniail addresses. "I"herefore, your em�il communication may be sulbject to public disclosure. 1 I