1407-20 Amending Financial Policy - Purchasing

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INSTR#2020181364 OR BK 10204 PG 2285 Page 1 of 4 10/28/2020 08:37 AM Rcpt 2220112 Rec:35.50 DS:0.00 IT:0.00 Nikki Alvarez-Sowles,Esq.,Pasco County Clerk&Comptroller I ORDINANCE NO.1407-20 1 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ZEPHYRHILLS, FLORIDA AMENDING THE CITY OF ZEPHYRHILLS CODE OF ORDINANCES, CHAPTER 32 "FINANCE, RECOVERY OF COURT COSTS, CONSULTANTS", SECTION 32.37 (F) (1) AND (2); SECTION 32.58; SECTION 32.61; SECTION 32.62; SECTION 32.69 (A); SECTION 32.74; PROVIDING FOR A REPEALER; SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Zephyrhills has adopted policy under Chapter 32 of the Code of Ordinances for the hiring of consultants and the purchasing of property,goods and services;and WHEREAS,the City Council of the City of Zephyrhills,Florida finds it desirable and in the best interest of the City to amend these finance policies and procedures. NOW THEREFORE BE IT ORDAINED by the City Council of the City of Zephyrhills Florida that: SECTION ONE: The City of Zephyrhills Codes of Ordinances,Chapter 32:"FINANCE;RECOVERY OF COURT COSTS;CONSULTANTS",Section 32.37(F)shall be amended to read as follows: "(F) Whenever the City of Zephyrhills determines that it is necessary for it to retain a consultant,the City shall follow the following procedure: (1) When the construction cost of the project is estimated to be in excess of$250,000,or when the consultant's fee is estimated to cost in excess of$50,000,the City shall publish a legal advertisement requesting proposals from qualified firms. The F.: publication shall include a general description of the project,and the scope of services L,_ to be performed. The City shall comply with the Consultant's Competitive Negotiation Act,Fla.Stat.Section 287.055,as well as with Section 800 of the City of Zephyrhills Fiscal Management Policy as both now exist or may be amended from • time to time. Any such contract shall be approved by the City Council. (2)The City Manager is authorized to retain consultants without approval of the council when the cost of the project does not exceed$250,000 or the consultant's estimated fee does not exceed$50,000." SECTION TWO: The City of Zephyrhills Codes of Ordinances,Chapter 32:"FINANCE;RECOVERY OF COURT COSTS;CONSULTANTS",Section 32.58 shall be amended to read as follows: I i "§32.58. FORMAL BID PROCEDURE. All supplies,equipment,and contractual services,except as otherwise provided herein including, but not limited to,fuel and library supplies,when the estimated cost thereof shall exceed $50,000,shall be purchased by formal,written contract and/or purchase order from the lowest responsive and responsible bidder,after due notice inviting bids;,provided however,that the City Council shall have the authority to waive execution of formal contract in cases where it deems it advisable to do so. (A) Notice inviting bids. (1)Newspaper. Notice inviting bids shall be published once in at least one daily newspaper distributed in the City and at least five working days preceding the last day set for the receipt of the bids. - 1 -