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! <br /> RESOLUTION NO. 738-17 <br /> A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF <br /> ZEPHYRHILLS, PASCO COUNTY FLORIDA, FINDING THE <br /> NECESSITY TO ADOPT A POLICY AND FEE SCHEDULE WITH <br /> RESPECT TO PUBLIC RECORDS REQUESTS CONSISTENT WITH <br /> FLORIDA STATUTES CHAPTER 119; PROVIDING FOR DEFINITIONS <br /> OF APPLICABLE PUBLIC RECORDS; PROVIDING FOR A BASIC FEE <br /> SCHEDULE FOR PRODUCTION OF COPIES; PROVIDING FOR A <br /> REASONABLE SPECIAL SERVICE CHARGE WHEN THE NATURE OR <br /> VOLUME OF SUCH REQUESTS REQUIRE EXTENSIVE USE OF <br /> INFORMATION, TECHNOLOGY, RESOURCES, OR EXTENSIVE <br /> CLERICAL OR SUPERVISORY ASSISTANCE BY PERSONNEL OF THE <br /> CITY OF ZEPHYRHILLS AND PROVIDING FOR AN EFFECTIVE DATE. <br /> WHEREAS, it is a necessity that the City Council of the City of Zephyrhills, Florida,be in <br /> compliance with Florida Statutes, Chapter 119; with respect to requests for public records of the <br /> City; and <br /> WHEREAS, it is the policy of the City of Zephyrhills (the "City") that all municipal records, <br /> with the exception of exempted records identified by Florida Statutes, Chapter 119.071 or other <br /> applicable sections of Florida Statutes, shall be open for personal inspection by any person; and <br /> WHEREAS, the nature or volume of such requests for public records can potentially require <br /> extensive use of information technology resources or extensive clerical or supervisory assistance <br /> by personnel of the agency involved; <br /> NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF <br /> ZEPHYRHILLS, PASCO COUNTY, FLORIDA, THE FOLLOWING POLICY AND FEE <br /> SCHEDULE BE ADOPTED WITH RESPECT TO PUBLIC RECORD REQUESTS: <br /> SECTION 1 —Definitions <br /> "Public records" means all documents, papers, letters, maps, books, tapes, photographs, <br /> films, sound recordings, data processing software, or other material, regardless of the physical <br /> form, characteristics, or means of transmission, made or received pursuant to law or ordinance or <br /> in connection with the transaction of official business by the City(F.S. Chapter 119.011(12). <br /> For the purpose of this policy, "reasonable" time to provide access to public records is <br /> during normal working hours: Monday-Friday, 8:00 a.m.to 5:00 p.m. "Reasonable"timeframe to <br /> provide copies, dependent upon the volume of records requested, may be up to three (3) working <br /> days." "Reasonable" time may exceed three (3) days if warranted by the volume of records <br /> requested. <br /> SECTION II—Basic Fee Schedule <br /> Upon request, the City will furnish copies of public records based on the following fee <br /> schedule: <br /> Single-sided copies,up to 8 '/2"x 14" - $.15 <br /> Double-sided copies,up to 8 '/2"x 14"- $.20 <br /> Ledger Size— 11"x 17" - $.25 <br /> Certified copy of a public record- $1.00 <br /> DVD/CD of electronic or audio public records - $5.00 <br /> DVD/CD imaged documents (building plans and permits) - $5.00 <br /> Duplicate video tape- $1.00 <br /> Plans/Maps <br /> 8 '/2"x 11"= $2.00 24"x26"= $5.00 <br /> 11"x 13"=$2.00 34"x44"= $10.00 <br /> 18"x24"= $5.00 36"x48"= $10.00 <br /> 22"x 34"= $5.00 <br />