738-17 Public Records Requests Fees

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kote: Extensive clerical or supervisory assistance — hourly salary of the employee performing the research. Note: Additional charges will be added to cover the cost of postage and packaging as necessary. SECTION III—Special Service Charge Florida Statutes, Chapter 119.07(d) provides "if the nature or volume of public records requested to be inspected, examined, or copied is such as to require extensive use of information technology resources or extensive clerical or supervisory assistance by personnel of the City, or both, the City may charge in addition to the actual cost of duplication, a special service charge, which shall be reasonable and shall be based on the cost incurred for such extensive use of information technology resources or the labor cost of the personnel providing the service that is actually incurred by the City or attributable to the City for the clerical and supervisory assistance required, or both." For the purpose of this policy, "extensive clerical or supervisory assistance"is determined to be requests that require more than one-quarter hour (15 minutes) of an employee's time to research, retrieve, review for exempt information, redact exempt information, and copy the requested records. For public records requests requiring more than one-quarter hour,the requester will be required to pay the hourly salary of the employee performing the research,retrieve,review for exempt information, redact exempt information, copying the records, and/or supervising the requester's research. This hourly fee will begin after the first quarter hour of clerical or supervisory assistance is completed. This fee will be calculated by multiplying the research time by the responding employee's hourly wage plus benefits. SECTION IV—Deposit For requests estimated to require more than one hour of a City employee's time,a minimum deposit of $25.00 will be required (deposit will be adjusted depending on the volume of records/research required). The deposit will be applied to the final cost of the public records request. SECTION V—Payment Payment by cash,personal check on a local bank, money order, or certified check shall be made prior to the delivery of the materials. Any check, money order or certified check shall be made payable to the"City of Zephyrhills." SECTION VI—Effective Date This resolution shall take effect upon its adoption by City Council DONE AND RESOLVED this 27th day of November,2017. {SEAL} �v //d—b12- Attest: �vS. d L Lori L. Hillman, CMC - City Clerk W. Alan Knigh Council President G, e Whitfield, Jyor Approved as to legal form and le al content ji/01— Matthew E. Maggard, Gttorney