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489 (3) Officers and Rules of Procedure: (a) The Commission shall elect a chairperson and vice-chairperson from among its members. A qualified city employee shall serve as secretary. (b) The Commission shall meet at regular intervals, which it shall determine, falling notnore than one month apart. It shall adopt rules for the transaction of its business and keep a properly indexed public record of its transaction of iis_; business and keep a properly indexed public record of its resolutions, transactions, ® findings and determinations. All meetings of the Commission shall be O public . (4) Relationship to the Planning Department: The Planning Department shall serve a duel role. It shall act as staff to the Planning Commission by providing research data and background information, as well as professional assistance in the development of planning policy recommendations. The Planning Department shall also act as the coordinator of the Commission' s activities and represent the Commission before the City Council . (5) Citizens Advisory Board: The Citizens Advisory Board shall be a branch of the Planning Com- mission. It shall be comprised of a representative from the Planning Commission, a representative from the Board of Adjustment, and a repre- sentative from the City Council, and five citizens of the City of Zephyrhills. These citizens shall be chosen by the City Council from list or lists if necessary, of eight candidates submitted by the Planning Director. Further, those citizens interested in the planning process will be invited to participate. The function of the Advisory Board will be to critically review the Planning Commission's recommended policies and discuss topical issues. Meetings will be scheduled to fall within the week prior to the regular Planning Commission meetings. - 3 - u F 924 PAGEi43