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AVCON, INC. <br /> A � ENGINEERS&PLANNERS <br /> . <br /> 5555 E.Michigan St.,Suite 200 <br /> Orlando,Florida 32822 <br /> Phone:(407)599-1122 <br /> Email:avcon@avconinc.com <br /> V.•1201312013.017.01 - ZPH Airport Fencing an Security Upgrades12013.017.01 - www.avconinc.com <br /> BiddinglRecommendation to AwardIZPH Fencing and ecurity-Recommendation to Award.doc <br /> April 28, 2014 <br /> Mr. Mike Handrahan, C.M. <br /> Airport Manager <br /> Zephyrhills Municipal Airport <br /> 39450 South Avenue <br /> Zephyrhills, FL 33542 <br />' Reference: Recommendati n of Award <br /> Airport Fencing and Security Upgrades Project <br /> Zephyrhills Mu icipal Airport ' <br /> FDOT F.M. No. 04 8674 1 94 01 <br /> Ci Bid No. 11- 4-04 <br /> � <br /> Dear Mr. Handrahan, <br /> , <br /> On Thursday, April 24, 2014 at 2:00 .m., the City of Zephyrhills received bids for the Airport <br /> Fencing and Security Upgrades proj ct at the Zephyrhills Municipal Airport[including Base Bid <br /> Schedule, Bid Alternate #1, and Bid Aternate #2). A total of four (4) bids were received for the <br />� project,with prices ranging from as low as$309,948.00 to as high as$447,475.00 for the Base Bid <br /> Schedule. The apparent low bidder w s FRS Environmental Remediation, Inc. d/b/a The FGS <br />, Group Inc. (FGS). Their bid price wa $309,948.00 for the Base Bid Schedule. The Engineer's <br /> estimate was approximately$287,250. 0 for the Base Bid Schedule. We have reviewed the bidding <br />' documents for all bids received. Du ing the review, several minor mathematical errors were <br /> encountered. These discrepancies we e not found within the apparent low bidder's bid and in no <br />' way affect the bid results. Complete id Tabulations for all bids received are attached for your <br /> review, which identifies the errors. <br />� Surety information p,rovided by FGS eets�or exceeds the contract requirements. No insurance <br />' certificate was provided. AVCON r commends that FGS provide a Certificate of Insurance <br /> identifying the City as Additional Insure , per Special Provision No. 7,within ten(10)days of receipt <br /> of written notice of an award of the co tract, as allowed by the Contract Documents. <br /> Disadvantaged Business Enterprise(DBE)information was also reviewed as part of the bid analysis. <br /> Based on FGS's bidding documents, hey cannot commit to the project DBE goal of 6.7%. FGS <br /> presented information as a Good Faith Effort within their bid,which needs to be reviewed by the City <br /> Attorney for approval. <br /> The total budget for the Constructio portion of the project is $300,000. The FGS's Base Bid <br /> amount is $309,948. We have con acted the FDOT and no additional funding is available. <br /> Therefore, AVCON recommends a si gle fixed camera be removed from the Contract as a Value <br /> Engineering(VE)measure to allow th Base Bid to be awarded with the funding available to the City <br /> (reduction of $10,862.50). AVCON has spoken with FGS and they offer no objection to the <br /> reduction. After the reduction is appl ed, the new Base Bid Schedule price is $299,085.50. The <br /> funding for this project is 100% cover d by FDOT security monies. <br /> CIVIL&STRUCTURAL•AIRPORT&AVI TION CONSULTING•TRANSPORTATION DESIGN&PLANNING <br /> I <br />